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Apply for a care level without paperwork – with digital support, one month free
The care management system supports not only professional facilities, but especially the relatives of those in need of care. All documentation for the medical service is automatically available at the touch of a button . It offers an easy-to-understand platform for applying for care levels, coordinating consultations, and organizing the entire care process. Relatives receive step-by-step assistance, automatic reminders, and direct access to professional care advice. At the same time, the system enables secure communication with doctors, care services, and insurance companies. Integrated document uploads, vital data overviews, and legally compliant administration reduce organizational effort. The platform is mobile-optimized, GDPR-compliant, and offers immediate orientation through clear user guidance, even for inexperienced users. This makes care coordination simple, transparent, and efficient for families.
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Your digital care diary: Collect care data, secure care level
Applying for a care level is often associated with stress, paperwork, and uncertainty. Our care software makes it easy: All care times, vital data, medications, and events are automatically documented and provided as proof to the medical service. Be well prepared for the MDK assessment – for only €5 a month . No more anxiety about care level applications – we make it easy. Ease the burden of care. Secure your care level. Developed for family members.
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Mobile version (mobile.care-assistant.app)
Summary of features
Patient management: master data, search, QR scanner, voice control, offline mode.
Medication management: catalog, individual plans, administration log, barcode scan, side effects.
Emergency management: alarm button, GPS tracking, contact notification, incident documentation.
Care calendar: appointments (care, doctor, medications, visits), color coding, offline sync.
Nutrition management: meal plans, food log, calories, allergies, fluids, weight.
Vital signs: input (blood pressure, pulse, temperature, blood sugar, etc.), charts, alarms, device integration.
Knowledge base: Care guides, instructions, available offline.
Care level calculator: Automatic calculation according to MDK criteria, PDF export.
Document management: upload, display (PDF, DOC, images), versioning, digital signature.
Environmental monitoring: temperature, humidity, IoT sensor integration.
Notification system: Push notifications for medications, appointments, vital signs, alarms.
Mobile-specific features: Offline storage (IndexedDB), GPS, camera (QR/barcode), microphone (notes), vibration, biometrics (planned).
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Desktop version (care-assistant.com)
Summary of features
Central overview (patient statistics, care levels, events, appointments, alerts).
Event management (traffic light system): Prioritization (red/yellow/green), automatic notifications for falls, bed leaving, and leaving the apartment. Follow-ups.
Vital signs monitoring: blood pressure, heart rate, temperature, oxygen, trends & alarms, sensor integration.
Medication management: schedules, dosage, interactions, inventory, side effects.
Nutritional management: MNA screening, meal plans, calories, diets, fluid balance.
Care level calculator: MDK-compliant with 6 assessment modules.
Patient & physician management: master data, treatment plans, referrals, contacts.
Insurance management: health/nursing insurance, billing, cost bearers.
Appointment scheduling & care calendar: doctor appointments, therapies, shifts, task planning.
Reporting & document library: patient reports, vital trends, legally compliant archiving, version control.
Compliance & Security: GDPR, audit logs, backups, MDK-compliant documentation.
Billing SGB XI: for relatives and professional care
Sensory*
Safety & fall detection
Motion sensors: Detect activity in the room and can report if someone remains motionless for too long.
Fall sensors / acceleration sensors (e.g. in wearables): Detect sudden changes in movement that indicate a fall.
Pressure or mattress/bed sensors: Measure whether someone stands up or lies down for a longer period of time → helpful for fall prevention and positioning plans.
Environment & indoor climate
Temperature sensors: Monitor whether the room is too cold or too warm.
Humidity sensors: Important for respiratory and skin health (e.g., preventing dehydration).
CO₂ or air quality sensors: Check oxygen levels and air quality, relevant for enclosed spaces.
3.Orientation & Access
Door sensors: Report opening/closing, e.g., when patients leave the room unnoticed at night.
Window sensors: For safety (open windows in cold weather, risk of falling, uncontrolled leaving the room).
Vital signs & health
Pulse oximeter: oxygen saturation and pulse.
Blood pressure sensors (some wearable): For regular automatic measurements.
Body temperature sensors: fever detection, continuous monitoring.
Sleep and breathing sensors: Detects breathing pauses or restless sleep.
Comfort & Assistance
Light sensors: Automatic adjustment of lighting when you get up at night.
Sound sensors: Detection of unusual sounds (falls, calls for help).
Billing with the nursing care insurance funds (SGB XI)*
Frontend features:
1. Overview tab:
Statistics dashboard with totals
Tabular overview of all invoices
Status tracking (draft, submitted, approved, etc.)
Color-coded status indicators
2. New billing tab:
Patient selection
Health insurance selection
Billing period (month/year)
Care level selection (1-5)
State-specific configuration
Add service complexes with quantity specification
3. Performance complexes tab:
State selection
Display of all available service complexes
Categorization (body-related care, support, household management)
Point values and prices
The solution is based entirely on the legal foundations of SGB XI § 105 and the state-specific remuneration agreements of the vdek service complexes.
* app January 2026 or earlier
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Your personal care support
01
For the whole family
The care app is a companion that relieves the burden on the entire family. It offers a central platform where all important information about a loved one's care is accessible at any time – whether medication schedules, doctor's appointments, or vital signs. Family members can be confident that they're always up to date, even if they can't be there. Push notifications remind them of upcoming tasks, and the intuitive interface makes it easy for even less tech-savvy users to get started. At the same time, the app promotes transparency and trust: Everyone can see what has already been done and what still needs to be done. This not only makes organizing care easier, but also more collaborative – and relieves the burden on everyone involved.
02
For relatives
The app provides valuable support in everyday life for family caregivers. It reduces organizational stress by bundling all relevant information in a structured manner – from medication administration and care appointments to documents such as assessments or invoices. Reminder functions and emergency features are particularly helpful, providing family members with security even when they cannot be present at all times. Thanks to digital documentation, care can be transparently tracked, giving family members the reassurance of being constantly informed and involved. The app not only strengthens trust in the quality of care but also gives family members the time and peace of mind to maintain a close relationship with the person in need of care without the constant organizational burden.
03
For caregivers
Nurses benefit from an intelligent, mobile solution that significantly simplifies their daily work. Instead of paper documentation and confusing processes, the app enables structured, digital nursing documentation – directly at the patient's bedside, via voice input, or QR code. Medication plans, vital signs, and nutrition records are immediately accessible and automatically synchronized. This saves time, reduces errors, and increases the quality of care. Emergency and alarm functions also provide additional security. The integrated knowledge database provides practical guidelines and recommended actions at any time. This makes the app a professional tool that supports nurses in their daily work, simplifies routine tasks, and frees up time for what matters most: providing personal attention to the patient.
04
For outpatient care
In the outpatient sector, the app offers invaluable added value: It connects caregivers, patients, and relatives in real time. Appointments, care assignments, and documentation are recorded centrally and are immediately visible to all involved. This reduces misunderstandings, saves valuable time, and enables flexible scheduling. Thanks to GPS support, offline functionality, and mobile operation, the app is ideal for caregivers on the go. Billing modes according to SGB XI can also be integrated.
05
For inpatient care
In inpatient facilities, the app ensures clear structures and optimal processes. It supports the entire nursing team with shift planning, handovers, and daily care documentation. Patient information—from vital signs and medication plans to nutritional records—is available digitally at all times and stored in a legally compliant manner. This facilitates team collaboration and strengthens quality assurance. Emergency scenarios can be handled more quickly thanks to integrated alarm functions, and automatic synchronization ensures data is always up-to-date. The app also offers management and administration valuable analyses and reports that enable efficient control. Thus, the nursing app not only increases efficiency but also the safety and satisfaction of residents, relatives, and staff alike.
06
Summary
The care app is a versatile companion that offers real added value to everyone involved in daily caregiving. It creates transparency, security, and relief for families by centrally consolidating and easily accessible information. Family members benefit from clear organization, reminder functions, and the reassuring feeling of always being involved. Caregivers are relieved of their workload through digital documentation, mobile features, and practical assistance, leaving more time for personal care.
In outpatient settings, the app facilitates scheduling, creates transparency between caregivers, patients, and relatives, and supports billing according to German Social Code (SGB XI). In inpatient facilities, it ensures structured processes, improved teamwork, legally compliant documentation, and valuable analytics for management.
In short: The care app combines modern technology with the practical needs of care and makes everyday life easier, safer and more humane for families, caregivers and care facilities.
07
Billing according to SGB XI
Based on your care management system, the following paragraphs of SGB XI (Social Long-Term Care Insurance) are used for billing:
Main paragraphs for billing:
Care services:
§ 36 SGB XI - Care benefits in kind (outpatient care by nursing services)
§ 37 SGB XI - Care allowance for self-provided care assistance
§ 38 SGB XI - Combination of cash benefits and benefits in kind
§ 38a SGB XI - Additional services for people in need of care in outpatient residential groups
Consulting and quality assurance:
Section 37 para. 3 SGB XI - Advisory visits for nursing care allowance (mandatory!)
Care level 2-3: every six months
Care level 4-5: quarterly
Relief services:
§ 45b SGB XI - Relief amount (125 € per month for all care levels)
§ 45a SGB XI - Offers for support in everyday life
Additional services:
§ 39 SGB XI - Home care when the carer is prevented from providing care (preventive care)
§ 42 SGB XI - Short-term care
§ 41 SGB XI - Day care and night care
§ 43a SGB XI - Care in full-time facilities for the assistance of disabled people
Aids and living environment:
§ 40 SGB XI - Nursing aids and measures to improve the living environment
Section 40 (2) SGB XI - Consumable nursing aids (€40 or €60 per month)
Benefit amounts:
§ 43 SGB XI - Content of the service (inpatient care)
§ 123 SGB XI - Transitional provisions for the granting of benefits
Remuneration and billing:
§ 89 SGB XI - Principles for remuneration
§ 84 SGB XI - Assessment principles
§ 85 SGB XI - Nursing fee procedure
§ 105 SGB XI - Billing of nursing services
Data transfer:
Section 302 SGB V in conjunction with Section 105 SGB XI - Electronic data transmission (DALE-UV format)
Implemented in your system:
Service complexes according to state framework agreements
Time-based billing
Surcharges (night/weekend/public holiday)
Travel allowances
Combination services
Relief amount management
Advisory missions according to Section 37 Paragraph 3
These paragraphs form the legal basis for all outpatient care billing in Germany.
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